DEVENT planning tools

Event planning tasks and timeline

Turn your event ideas into practical next steps. Use tasks for preparation and a schedule for what needs to happen on the day.

Try the demo Create your event

Explore the sample tools before choosing your event plan.

A preparation sequence

1. Confirm venue: Event details
2. Share invitations: Communication
3. Review replies: Guests
4. Arrange tables: Seating plan

Preparation tasks and event-day timing have different roles.

Make a task specific enough to finish

A task such as confirm the caterer’s final headcount has a clearer outcome than organise food. Keep preparation work tied to the guest list, supplier quote or event detail that it depends on. Review task progress as decisions are made.

Give the day its own running order

The schedule is for event timing: access to the venue, guest arrival, the ceremony or main activity, food and the end of the event. It serves a different purpose from the weeks of preparation. Check your timings with the people delivering each part.

Carry decisions through to related tools

Themes and ideas can inform tasks and estimated budget items. Guest replies can change catering or seating work. Review those dependencies when updating the schedule so a new decision does not remain isolated in a note.

How to use it

List the preparation tasks that depend on your event details.
Review progress and outstanding decisions.
Build and check the schedule for the event day.

Worked example

A practical preparation sequence

For an illustrative wedding, first confirm the venue details, then share invitations, review RSVPs and confirm the catering headcount. Publish the seating plan after the attending list is reviewed. Each step depends on information from the one before it.

Common questions

Are tasks and the schedule the same?

No. Tasks track preparation work. Schedule entries describe when parts of the event happen.

Can I try them before creating an event?

Yes. The demo contains sample tasks and scheduling tools without contacting guests or making real bookings.

See the tools in a sample event

The demo uses sample data. View current plans for live event access and automatic sending.