DEVENT — Event planning by Dprime

DEVENT planning resources

Collecting Meal Choices and Dietary Notes

Collect useful food information from guests and communicate the relevant requirements to your caterer.

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Ask for actionable details

Distinguish a meal preference from an allergy or access need. Use the available guest note fields and follow up if a reply is ambiguous; do not assume that “no nuts” describes the same catering process as a severe allergy.

Confirm what the kitchen can provide

Share the relevant requirements with the caterer through an agreed process. A saved note records a guest request; it does not confirm that the venue can safely fulfil it. Limit shared information to what the catering team needs.

Worked example · illustrative details

A vegetarian meal and an allergy

One guest requests vegetarian food and another reports a peanut allergy. Count the vegetarian meal separately and ask the caterer to confirm its allergy handling directly, rather than treating both notes as ordinary menu choices.

Your next steps

  1. Check the source details with the hosts or venue.
  2. Review the relevant named guests and current saved information.
  3. Make the change in the appropriate DEVENT workspace tool.
  4. Confirm the result and communicate any downstream changes to your team.

Keep the next step connected

Event guest list managerOrganise households, guest names, bride and groom sides, attendance and reserved places in one event guest list.Online RSVP management for families and guestsCollect family RSVPs, partial attendance, meal choices and email preferences through private event invitation links.

Continue planning

How Online RSVPs WorkUnderstand the journey from a household’s private invitation link to a saved attendance response.Managing Family RSVPsKeep one household invitation while recording which named family members will attend.Handling Partial Family AttendanceManage an RSVP where only some adults or children in an invited household can attend.Choosing an RSVP DeadlineChoose a reply deadline that leaves time to reconcile guests before supplier and seating commitments.

Explore DEVENT before choosing your plan

Try sample tools and review current access, plan availability and automatic communication requirements.

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