DEVENT — Event planning by Dprime
An illustrative outdoor reception table with white flowers
Illustrative styling image from the DEVENT theme gallery; not a photograph of a listed venue or event.

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Plan the guest journey

Compare indoor rooms and any outdoor spaces as separate usable areas. Discuss the wet-weather arrangement, supplier access and whether an outdoor ceremony requires another booking.

Compare the room, not just the headline capacity

Ask for the measured floor plan and the capacity for your proposed tables, dance floor and service arrangement. A listed seated capacity is a starting point; confirm the actual setup, access requirements and room changeovers with the venue.

Plan the Melbourne guest journey

Transport Victoria provides a journey planner and service information for public transport. Check the actual venue address, event-day timetable and the trip home, including any transfer or walking distance that guests need to consider.

Agree the indoor alternative

For a garden ceremony and indoor dinner, ask whether the indoor ceremony space is reserved, when the decision is made and who moves the furniture. Check the Bureau of Meteorology forecast as the date approaches rather than treating a season as a weather guarantee.

Local planning sources

Questions for your shortlist

  • What is included in the room hire and catering agreement?
  • What are the supplier access, setup and pack-down times?
  • Which indoor backup and guest access arrangements are confirmed?

Planning example

Check the details before committing

A garden ceremony followed by an indoor dinner needs a confirmed indoor ceremony position. Ask which room is reserved for that backup and whether switching changes staffing or hire costs.

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