DEVENT — Event planning by Dprime

DEVENT planning resources

Comparing Event Supplier Quotes

Compare inclusions, service time and additional fees before choosing a quote by its headline amount.

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Put quotes on the same basis

Check hours, guest quantities, staffing, delivery, setup, travel and taxes. Ask about overtime and cancellation terms. A shorter service or smaller package should not appear equivalent just because the descriptions sound similar.

Confirm exclusions in writing

Make a short comparison and ask suppliers about uncertain items before booking. Record the selected agreed amount in the budget and assign a task for any required confirmation.

Worked example · illustrative details

Two photography offers

Quote A is A$1,800 for six hours plus A$200 travel. Quote B is A$2,100 for eight hours with travel included. Their comparable totals are A$2,000 and A$2,100, but the extra two hours may change which meets your schedule.

Illustrative figures in AUD

ItemAmount
Quote A base$1,800
Quote A travel$200
Quote A total$2,000
Quote B total$2,100

Sample amounts only. Confirm actual quotes and inclusions with your suppliers.

Your next steps

  1. Gather the current quote or agreement for the items discussed above.
  2. Check quantities, inclusions and payment evidence with the supplier.
  3. Record the agreed figures in Budget and review the changed totals.
  4. Use Reports for a dated export when your team needs a handover.

Keep the next step connected

Event budget planner in Australian dollarsPlan event expenses, review supplier quotes and track recorded costs alongside your guests and event tasks.Event planning tasks and timelineKeep event preparation tasks and the event-day schedule connected in one organiser workspace.Event guest list managerOrganise households, guest names, bride and groom sides, attendance and reserved places in one event guest list.

Continue planning

How Online RSVPs WorkUnderstand the journey from a household’s private invitation link to a saved attendance response.Managing Family RSVPsKeep one household invitation while recording which named family members will attend.Collecting Meal Choices and Dietary NotesCollect useful food information from guests and communicate the relevant requirements to your caterer.Preparing a Guest List for DEVENTClean up an existing spreadsheet before entering households and named guests in DEVENT.

Explore DEVENT before choosing your plan

Try sample tools and review current access, plan availability and automatic communication requirements.

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