DEVENT — Event planning by Dprime
An illustrative outdoor reception table with white flowers
Illustrative styling image from the DEVENT theme gallery; not a photograph of a listed venue or event.

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Plan the guest journey

Check the venue address and travel plan for guests arriving from different areas. Discuss indoor alternatives for outdoor parts of the event and whether ceremony, dining and dancing use the same room.

Compare the room, not just the headline capacity

Ask for the measured floor plan and the capacity for your proposed tables, dance floor and service arrangement. A listed seated capacity is a starting point; confirm the actual setup, access requirements and room changeovers with the venue.

Plan Wollongong travel and the weather alternative

Use the actual venue address and event-day times to plan arrivals and the return journey. For an outdoor ceremony, agree an indoor alternative with the relevant operator and tell guests how a change will be communicated.

Understand council ceremony conditions

Wollongong City Council publishes separate guidance for weddings on its parks and beaches. Its current conditions say a booking does not give exclusive use; check the latest conditions and ask the manager of any other site directly.

Local planning sources

Questions for your shortlist

  • What is included in the room hire and catering agreement?
  • What are the supplier access, setup and pack-down times?
  • Which indoor backup and guest access arrangements are confirmed?

Planning example

Check the details before committing

If one room hosts both the ceremony and dinner, ask who changes the layout and where guests wait. Leave that changeover time visible in the schedule rather than starting dinner immediately after the ceremony.

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