DEVENT planning resources
Wedding MC Checklist: Briefing, Names and Run Sheet
An MC helps guests follow the reception and keeps transitions clear. Give them an agreed program, correct names and a contact who can make decisions on the day.
Agree the MC’s role
Ask whether the MC will introduce the hosts and speakers, coordinate games, manage announcements or work alongside a separate coordinator. Confirm the service hours, preparation and any equipment in the quote. A friend acting as MC should know exactly what they are agreeing to do.
Prepare names and introductions
Write names, titles and pronunciation notes for the hosts, families and speakers. Ask each person how they wish to be introduced, and check any sensitive family details privately. If two languages are used, ask a fluent reader to review both versions.
Coordinate the sequence
Agree the order and approximate duration of entrances, meals, speeches, cake and dancing with the venue and caterer. Ask who can adjust the timing and how the MC will know when the kitchen or entertainment team is ready.
Brief the MC on tone and preferences
Tell the MC what style the hosts want and which jokes, personal stories or activities should be avoided. Discuss guest requests and any cultural or faith preferences without assuming every family follows the same customs.
Check microphones and handover
Confirm who supplies and operates the microphone, sound equipment and any presentation screen. Give the MC the dated run sheet, venue contact and backup contact. Rehearse key transitions where practical and communicate confirmed changes promptly.
Worked example · illustrative details
A reception with three speeches
The hosts provide names and pronunciation notes for three speakers. The MC checks with the caterer when dinner service can pause, confirms who has the microphone and asks the coordinator before changing the order.
Your next steps
- Agree the MC’s responsibilities and hours.
- Confirm names, pronunciations and speaking order.
- Coordinate meals, speeches and sound with the venue.
- Share the final run sheet and preferences.
Common questions
Does the MC automatically manage all suppliers?
Not necessarily. Agree the MC’s role separately from the venue’s and coordinator’s responsibilities.
Can one MC work in two languages?
If the MC is comfortable in both, agree which announcements need translation and allow time for them.
Useful next steps
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