DEVENT — Event planning by Dprime

DEVENT planning resources

Planning a Birthday Party Budget

Plan a party budget around the number of guests, venue, food and a manageable set of activities.

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Count adults and children

Check who stays at a children’s party before pricing food or places. An invitation for one child may include an accompanying adult only if the hosts agree.

Choose a clear activity scope

Compare venue hire with a package that includes entertainment. Confirm duration, equipment, supervision and cleanup so a cheaper headline price does not hide extra work.

Worked example · illustrative details

A sample 20-person party

A$250 room hire + 20 food portions at A$15 (A$300) + A$180 activity + A$120 cake = A$850. If parents also need meals, revise the portions before paying a deposit.

Illustrative figures in AUD

ItemAmount
Room hire$250
Food$300
Activity$180
Cake$120

Sample amounts only. Confirm actual quotes and inclusions with your suppliers.

Your next steps

  1. Gather the current quote or agreement for the items discussed above.
  2. Check quantities, inclusions and payment evidence with the supplier.
  3. Record the agreed figures in Budget and review the changed totals.
  4. Use Reports for a dated export when your team needs a handover.

Keep the next step connected

Event budget planner in Australian dollarsPlan event expenses, review supplier quotes and track recorded costs alongside your guests and event tasks.Event planning tasks and timelineKeep event preparation tasks and the event-day schedule connected in one organiser workspace.Event guest list managerOrganise households, guest names, bride and groom sides, attendance and reserved places in one event guest list.

Continue planning

How Online RSVPs WorkUnderstand the journey from a household’s private invitation link to a saved attendance response.Managing Family RSVPsKeep one household invitation while recording which named family members will attend.Collecting Meal Choices and Dietary NotesCollect useful food information from guests and communicate the relevant requirements to your caterer.Preparing a Guest List for DEVENTClean up an existing spreadsheet before entering households and named guests in DEVENT.

Explore DEVENT before choosing your plan

Try sample tools and review current access, plan availability and automatic communication requirements.

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