DEVENT — Event planning by Dprime

DEVENT planning resources

Planning a Corporate Event Budget

Use supplier categories, attendee numbers and approval responsibilities to organise a business-event budget.

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Clarify the approved scope

Separate room hire, catering, presentation equipment and staff support. Confirm the tax treatment and invoice requirements with your business rather than assuming every quote uses the same basis.

Plan for the full programme

Include setup and pack-down time when comparing venue and production quotes. Record travel or speaker costs separately if they are part of the approved event scope.

Worked example · illustrative details

A sample 50-attendee gathering

A$1,500 room hire + 50 meals at A$45 (A$2,250) + A$750 audiovisual support + A$300 signage = A$4,800. This illustrative total excludes any unlisted travel, taxes or other costs.

Illustrative figures in AUD

ItemAmount
Room hire$1,500
Catering$2,250
Audiovisual$750
Signage$300

Sample amounts only. Confirm actual quotes and inclusions with your suppliers.

Your next steps

  1. Gather the current quote or agreement for the items discussed above.
  2. Check quantities, inclusions and payment evidence with the supplier.
  3. Record the agreed figures in Budget and review the changed totals.
  4. Use Reports for a dated export when your team needs a handover.

Keep the next step connected

Event budget planner in Australian dollarsPlan event expenses, review supplier quotes and track recorded costs alongside your guests and event tasks.Event planning tasks and timelineKeep event preparation tasks and the event-day schedule connected in one organiser workspace.Event guest list managerOrganise households, guest names, bride and groom sides, attendance and reserved places in one event guest list.

Continue planning

How Online RSVPs WorkUnderstand the journey from a household’s private invitation link to a saved attendance response.Managing Family RSVPsKeep one household invitation while recording which named family members will attend.Collecting Meal Choices and Dietary NotesCollect useful food information from guests and communicate the relevant requirements to your caterer.Preparing a Guest List for DEVENTClean up an existing spreadsheet before entering households and named guests in DEVENT.

Explore DEVENT before choosing your plan

Try sample tools and review current access, plan availability and automatic communication requirements.

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View current plans