DEVENT — Event planning by Dprime

DEVENT planning resources

Reviewing Final Event Expenses

Reconcile agreed costs, recorded payments and remaining balances before treating the event budget as finished.

Try the demoCreate your event

Check against supplier records

Compare each budget entry with the final invoice and confirmed payments. Follow up discrepancies or credits with the supplier. A recorded total is only as reliable as the figures entered by the event team.

Prepare a useful handover

Use Reports for available budget CSV and the printable event pack. Check the export and retain a dated copy for your own records. Report access after the event follows the current event and plan rules.

Worked example · illustrative details

Three final supplier lines

Venue A$3,000, food A$2,000 and music A$800 total A$5,800. If A$5,300 is recorded paid, A$500 remains outstanding. Confirm which invoice owns that balance before closing the budget.

Illustrative figures in AUD

ItemAmount
Venue$3,000
Food$2,000
Music$800
Total paid$5,300
Outstanding$500

Sample amounts only. Confirm actual quotes and inclusions with your suppliers.

Your next steps

  1. Gather the current quote or agreement for the items discussed above.
  2. Check quantities, inclusions and payment evidence with the supplier.
  3. Record the agreed figures in Budget and review the changed totals.
  4. Use Reports for a dated export when your team needs a handover.

Keep the next step connected

Event budget planner in Australian dollarsPlan event expenses, review supplier quotes and track recorded costs alongside your guests and event tasks.Event planning tasks and timelineKeep event preparation tasks and the event-day schedule connected in one organiser workspace.Event guest list managerOrganise households, guest names, bride and groom sides, attendance and reserved places in one event guest list.

Continue planning

How Online RSVPs WorkUnderstand the journey from a household’s private invitation link to a saved attendance response.Managing Family RSVPsKeep one household invitation while recording which named family members will attend.Collecting Meal Choices and Dietary NotesCollect useful food information from guests and communicate the relevant requirements to your caterer.Preparing a Guest List for DEVENTClean up an existing spreadsheet before entering households and named guests in DEVENT.

Explore DEVENT before choosing your plan

Try sample tools and review current access, plan availability and automatic communication requirements.

Try the demoCreate your event
View current plans